Below is an example Rental Agreement. Guests will receive a link to sign Rental Agreement 24 hours before trip starts.
SafeWheels Rentals SWFL
Car Rental Agreement
Date: __________
Background
This Car Rental Agreement is made and entered into on the date above between:
Owner: Alex Djahankhah, SafeWheels Rentals SWFL, LLC (“Owner”)
Renter: ______________________________ (“Renter”)
Identification of Rental Vehicle
Owner agrees to rent to Renter the following vehicle:
- Make: __________
- Model: __________
- Year: __________
- Color: __________
- Body Style: __________
- VIN: __________
- Odometer: __________
Rental Term
The term of this Agreement runs from __________ (start date/time) to __________ (end date/time), upon completion of all terms by both parties.
Scope of Use
- Personal or routine business use on properly maintained roads and parking lots.
- Compliance with all applicable traffic laws and licensing requirements.
- No subleasing or use as a vehicle for hire.
- No operation beyond agreed geographic limits.
- Only operators listed here may drive:
- Primary Operator DL#: __________
- Additional Operator DL#: __________
Rental Term & Mileage
- Allowed Mileage: 200 miles per day. Excess at $0.30 per mile unless Unlimited Mileage add-on purchased.
- Fuel: Return with same level as pickup unless Unlimited Fuel add-on purchased; otherwise a $3.50/gal replenishment fee applies.
Use Restrictions
- No off-road or competitive use; paved roads only.
- No subleasing or carrying hazardous materials.
- Only licensed drivers listed may operate the vehicle.
- No smoking inside vehicle.
Vehicle Condition & Inspection
Renter must inspect the vehicle upon pickup, annotate and inform the Owner of existing damage. Failure to do so makes Renter liable for any new damage.
Charges & Payments
- Payment Timing: All charges, taxes, fees, and deposit authorization due at pickup.
- Accepted Methods: Visa, MasterCard, Amex, Discover (no cash).
- Fees: As shown in your reservation summary.
- Sales Tax & Surcharge: Florida 6% & Lee County 0.5%.
- Security Deposit: $400 hold at pickup; refundable per Section 7.
Insurance & Liability
Renter must provide proof of active personal auto insurance covering:
- Liability: Bodily Injury ≥ FL minimum limits (10/20/10), recommended 100/300/100; Property Damage ≥ $50,000.
- Physical Damage: Comprehensive & Collision with deductible ≤ $1,000 and Non-Owned/Rental endorsement.
- No Exclusions: Policy must not exclude peer-to-peer or commercial rental use.
- Proof: Declarations page, insurer name, policy number, and claims contact info.
Damage, Theft & Indemnification
Renter is responsible for all loss or damage. Renter indemnifies and holds Owner harmless for any claims arising during the rental term.
Security Deposit & Returns
Security Deposit of $400 authorized at pickup. Returned within 5 business days, less charges for damage or late fees.
Loss-of-Use & Administrative Fees
- Loss-of-Use: $50/day while vehicle unavailable due to damage.
- Administrative Fee: $25 for processing damage claims.
Cancellation & Amendments
See our Cancellation Policy and Privacy Policy. Changes must be in writing and signed by both parties.
Governing Law
This Agreement is governed by Florida law. Venue: Lee County, FL.
Entire Agreement
This document, together with the reservation summary and policies, constitutes the entire agreement.
Renter Signature:
Date: __________
Owner Representative:
Date: __________